The Certificate generator for your company
Take the pressure off your HR department by involving employees and managers and create legally compliant employment references easily and efficiently!
Quick & easy
Thanks to the simple operation, you can create high-quality and individual certificates in no time at all.
Legally compliant & data protection compliant
Use over 12,000 legally tested text modules and benefit from our high data protection standards.
Selection of our reference customers
Our tried and tested certificate generator
Numerous companies, hospitals and public institutions already use our generator to create employment references.
With our reference generator, you save internal resources and create individual references with legally compliant wording.
Tested legal certainty
Over 12,000 legally checked formulations. Always up-to-date according to the latest case law.
Mobile and flexible
Our job reference generator adapts to your circumstances. Use it anywhere and from any device.
Fully digitized
Everything is digital, from the application to the digital signature and sending of the certificate.
verlingo job reference generator - The solution for small and large companies
The company|
The verlingo certificate generator speeds up the entire process and simultaneously relieves the HR department. Thanks to a modern look and layout of elements, users find their way around immediately and can generate certificates quickly and easily.
Certificates are initiated by the HR department or directly by employees and managers. You determine which people need to be involved and simply start your individual reference creation process.
The process progress of each certificate is displayed in an easy-to-understand way. This allows you to see at any time which certificates require action.
You can see all statuses at a glance and can filter and search for the certificates that are relevant to you.
Thanks to individual workflows, you determine which people should be involved for each certificate. The certificate recipient, one or more managers, tasks & roles - you can decide flexibly
You can easily access ready-made workflows to create certificates quickly and easily.
Create the process according to your own requirements and involve as many process participants as you like.
Employee data can be stored very easily. Master data is imported to automatically search for and fill in employee data.
Process participants are involved in the process by entering e-mail addresses and receive an invitation e-mail.
Determine which process participant should take on which task.
It is possible to obtain a self-assessment from the employee as a basis for the evaluation. However, the final assessment is the responsibility of the manager or the relevant HR specialist. Employees are not informed of the grades on which the final formulations are based.
Personal and professional details can also be entered directly by the employee concerned or by means of master data import.
You set which assessment criteria can be selected for assessment. In addition to the selectable grades, this also includes entire assessment categories
Performance and behavior are assessed using sliders.
The process can be completed in English at any time.
The overall impression is displayed at all times for your orientation.
You can finalize the content of the certificate in the certificate editor. The finished certificate is created directly on your letter template with your individual layout and is ready to print immediately.
Components such as the company description are stored once in the settings and automatically entered in the job references.
Our certificate editor makes it easy to freely design the certificate text for individual changes.
All information provided is used for the automatic creation of the employment reference.
Text formulations can be easily exchanged. You can also insert free text and make formatting changes directly in the certificate editor. Thanks to individual gender settings and your own text modules, it can be tailored to your organization's internal needs.
All functions at a glance
Benefit from the efficient creation of qualified references. Interim, internship and training certificates can also be easily created.
Legally compliant formulations
Use over 12,000 legally tested formulations & text modules.
Company profiles &
-layouts
Company descriptions and letter templates can be stored in unlimited and completely customized form.
Professional &
Job profiles
Simple storage of job and activity profiles for quick creation.
Text module manager
Stay flexible at all times and store your own text modules.
Certificate editor 2.0
Intuitive text editor for full flexibility for individual text adaptations.
Individual workflows
Employees and managers are easily involved in the creation process via web access.
Free product updates
Benefit from regular & free updates.
Conversion of certificates
Convert interim references into final references with just one click.
Cloud-based & mobile capable
No set-up effort. Immediate use also optimized for mobile.
Multilingualism
Multilingual workflow including translation of the certificate into English.
SSO & 2FA
Login possible via single sign-on and 2-factor authentication.
Self-service
Application and creation directly by employees & managers possible.
Multi-client capability
Occupations, activities, departments, work locations, layouts and much more can be set company/location-specific.
Master data import
Your employees' master data can be easily imported from HR systems.
Career generator
Several positions and stations within a company can be mapped with just a few clicks.
Gender equality
Language
You simply specify whether and in what form the reference should be gendered.
Deletion and archiving concept
Created certificates are automatically archived or deleted after a specified period of time.
Change
tracking
Every activity of those involved in the process is documented in a traceable manner.
Approval process
Certificates created can be submitted to any manager for approval at any time.
AI proposals
With the help of our AI, job suggestions can be generated to match the job title.
Digital signature
Managers & HR department can sign and send certificates directly electronically.
Selection of our reference customers
Why use an employment reference generator?
Software solution for companies
In Germany, it is a legal requirement to write and hand out references to (former) employees. Over 3 million references are created every year, which means a huge amount of work for HR departments at companies of all sizes in the DACH region.
Due to the requirement to write benevolent but also truthful references, the coded reference language is used. To ensure that everyone involved is satisfied, individual and, above all, legally compliant references must be drawn up. Only then does the company not have to fear negative legal consequences.
Certificate generators speed up the process and significantly reduce the workload of the HR department and employee managers. The guided process makes it possible to create references quickly without any knowledge of the reference language. While simple grades are awarded for the employee's skills and characteristics, legally verified formulations ensure that no unwanted assessments are made due to ignorance on the part of the certificate creator.
The fully digital process makes it possible for employees, managers and HR staff to be involved in the creation of employment references regardless of location and without any coordination effort. Rapid creation not only saves resources in the company, but also leads to satisfied employees and strengthens the company's employer branding even after a separation.
The innovative process of
verlingo job reference generators
Creating certificates is teamwork
The verlingo certificate generator provides you with various workflows for creating employment certificates. Employees can be easily integrated into the creation process. The employee can enter the master data and an individual job description themselves and, if desired, make a self-assessment using sliders. For many HR managers, it is not possible or only possible with great effort to describe the activities performed by the employees themselves.
The manager is then automatically informed and can make adjustments and evaluate performance. The reference can be generated either directly by the manager or subsequently by the HR manager. In both cases, the final adjustments are made in the HR department and the finished certificate is made ready for dispatch.
Employees relieve the burden on managers and HR staff and speed up the entire process. Employees receive their reference more quickly and are informed of the current status at all times via a live status. There is no need for follow-up for anyone involved.
Of course, references can also be created directly without the involvement of managers and employees or your own individual workflows can be defined. Choose or create the process that makes the most sense for the job reference in question. With employee and manager. With employee only. Only with manager. Directly without the involvement of third parties. Or define your own individual workflow, including approval processes for other parties involved. Simply adapt the verlingo certificate generator to your company's individual processes.
Exemplary creation process involving an employee, including entering a self-assessment. In this workflow, a large part of the work is outsourced to the employee. Who should be involved in the process and to what extent can be selected individually for each certificate.
The protection of personal data is a top priority for us. We process personal data exclusively in accordance with the applicable legal provisions on data protection. Disclosure to third parties and misuse for other purposes is excluded. We take far-reaching and comprehensive data protection measures to protect personal data.
We conclude a data processing agreement (DPA) with all our customers.
Job references in Germany
Writing job references means a lot of effort for companies
The legal requirement for a truthful and benevolent assessment of employees in qualified references poses many challenges. In order to resolve the often existing contradiction between benevolent and truthful, a technical language, the so-called reference language, has been developed.
This is coded technical language in which the formulations contain hidden messages and grades. Everyone knows phrases such as "to the fullest satisfaction" or "always endeavored". As there are many other formulations and rules, people who are supposed to write references need the appropriate specialist knowledge of reference language.
This cannot be guaranteed in all companies in Germany; qualified personnel are rare and appropriate further training is expensive. Behind every formulation made by creators without specialist knowledge lurks the danger of unintentionally negative assessments of the employee. The absence of essential information can also convey negative messages. In the worst case, it can lead to a legal dispute.
A few years ago, it was published that thousands of legal disputes are fought in German labor courts every year over employment references. Legally tested text modules ensure that the formulations correspond to the desired assessments.
Millions of job references
Every year, employers have to produce millions of certificates.
Knowledge of the certificate language
The creator needs specialist knowledge of the certificate language.
Numerous legal disputes
Thousands of proceedings before German labor courts every year.
Advantages of the job reference generator for companies
No expertise in certificate language required
Automatic creation thanks to over 12,000 legally tested text modulesIndividual workflows
The number and tasks of process participants, including digital approval processes, can be set flexibly and individuallyDirect involvement of the employee possible
The employee independently enters master data & activitiesInvolve managers easily
Managers assess the employee's performance via an intuitive input screenFull control for HR staff
Employees and managers are involved without being created as users. Protected access only for the respective certificateIntuitive operation and grading for all process participants
Thanks to the guided process and intuitive sliders, everyone finds their way around immediatelySaving resources
Expensive training courses and time-consuming integration of specialists are completely eliminatedIndividual settings & multi-client capability
Evaluation criteria, gender settings as well as unlimited company descriptions, print templates and company-specific settings are availableMaster data import & interfaces
Employee data can be imported or retrieved via an interface.Text module manager
Easily store individual text modules for all categories and gradesTest now without obligation!
Then book a live demo now to find out more about our products.
Do you have any questions?
We look forward to hearing from you so that we can tell you more about our products.